Your Position

You know that moving archive documents and files off site makes perfect commercial and business sense. It frees up valuable office space, but keeps vital information safe, secure and readily accessible. Leaving you in control, but giving you that welcome extra space.

However we understand that you’re only going to hand over the lifeblood of your business if you are 100 per cent sure that when you suddenly need that screamingly urgent document you sent off for storage three years ago delivered to your desk in two hours – it will be.

Complete faith in the total reliability of an offsite document storage service is actually what you’re looking for. Accurate, secure, and delivered through a team that you know personally – and trust.

Our Solution

MJF’s tailored records management solutions are comprehensive, highly flexible, competitively priced, guarded with Fort Knox intensity and delivered with razor sharp accuracy. We protect and store archived documents for some of the UK’s leading FTSE businesses in law, banking, insurance, accountancy and many other fields.

We operate six facilities across the UK – including a 22 metre mega-high facility 30 minutes from the City of London – offering millions of spaces. They are among the most modern facilities in the country with the very latest security protection, enabling us to offer you the highest levels of service.

And because we’re not the kind of people who think that’s good enough, we’re committed to using the very latest technologies to ensure we always offer you the services which are the best, fastest and most accurate they can be.

Managed Transfer Process

• Management and transfer of up to 3,000 boxes a day through a dedicated project team
• All boxes received processed the same day
• Multiple daily deliveries from 6am to 9pm
• Dedicated MJF articulated and 18 tonne lorries to meet any requirement
• Additional complex data capture exercise available if required
• Three scan verification process before boxes and files are placed on the racking.

Project Management

• Unsurpassed experience of major (100,000 box) data capturing projects
• Dedicated new intake team
• Bespoke programming of stand-alone programmes
• Multiple barcode capture available
• Dedicated project management team.

Scanning Bureau

• Sophisticated high-capacity scanning bureaus
• Bespoke software and programmes to seamlessly integrate through API’s
• Large legacy scanning projects
• Scan on demand service
• PO Box Daily Postal Scanning
• Same day bespoke services
• Delivery through hosted portal, client server, FTPS or disk.

Vehicle Fleet

• Replaced every three years
• Fully maintained by one of UK’s largest leasing companies
• Sophisticated security systems and immobilisers
• In-built tracking system monitored 24/7
• Full individual vehicle tracking to optimise operations and improve efficiency.

UK Mega Centres

• All premises are owned freehold
• Unsurpassed fire protection and security
• Huge secure gas protected vault
• Environmental initiatives to reduce carbon footprint

London Mega Centres

• Latest facility built in 2017
• State of the art, 22 metres high
• 1.3 million box spaces
• High level security
• NFPA sprinkler systems
• VESDA systems
• Environmental controls Biomass and Solar
• O’Neil Cloud Technology
• Gas suppressed vault

Security

• Site and building security paramount
• Security steel fencing and cantilever gates controlled from operations room
• State of the art 360° external and internal coverage digital CCTV
• Continuous wire and wire free monitoring of systems
• Direct link to emergency services through Red-care and 3G
• All installations to NACOSS/BS5750 ISO standards, in compliance with PD6662.2004 and BSI DD243.2004.
• All our staff are hand-picked, screened and DBS/CRB checked
• All staff are full time employed

NFPA Sprinkler System

• Full NFPA carton storage and BS5839 Part 1 type L28,000 sprinkler heads, installed roof level.
• in every aisle and in every rackHighest available standard in the UK.

VESDA

• Very Early Smoke Detection Apparatus (HHSD High Sensitivity Smoke Detection)
• Four complete systems independently monitor warehouse environment on two separate levels
• Continuous air sampling technology for the fastest detection of smoke
  Most advanced and sensitive system in the market today.

Vault

• Passive detection systems
• Active gas fire suppressant with two hour fire integrity
• Exterior walls protected by NFPA sprinklers and VESDA
• Ozone free Proinert2 gas suppressant system to extinguish fire without damage to media
• Close controlled environment maintaining temperature and humidity to 18 degrees +/- and 50% +/-
• Independent access control with CCTV on all access points.

O’Neil Technology

• First UK company selected to use oneilOrder from world leader O’Neil Software
• O’Neil bridge connectivity to your systems
• Total, high security access and control of business records
• Use any web browser, day or night, from anywhere
• User-friendly interface, easy to search
• Limitless sub account
• Proof of delivery through electronic signature capture and receipt
• Latest hand held computers with 3G connectivity
• Accurate and meaningful database
• Creation of bespoke reporting
• Web access created to reflect your language
• Complete audit of documents throughout the lifecycle

Quality

• ISO 27001:2013 – Information Security
• ISO 9001 accreditation
• ISO 18001 – Health and Safety
• ISO 14001 – Environment
• Compliant and assessed for Payment Card Industry (PCI), Data Security Standard
• No temporary staff, continuous staff training
• Staff vetted to restricted levels in line with HM Government including DBS.

Environmental

• Hi-tech LED lighting system with absence detection and daylight saving controls
• Significant additional carbon and energy savings
• State of the art biomass boiler reduces carbon footprint by over 20%
• Warehouse heated by Biomass waste product
• Roof top solar heating.

Our way

What draws us together? A solid foundation of clear values, business integrity, a desire for innovation and a responsibility towards our people and partners.

Our backbone of trust, reliability and financial stability come from years of developing long term relationships and achieving successful outcomes.

Our core strengths never waver. That’s why our customers come back time after time. We work with our clients as trusted partners.
First we make sure we get to know and understand individual business issues.

 Our way

Then we deliver the most cost-effective, time-efficient, quality, bespoke solutions.We embrace breakthrough technology, yet we always believe in clarity of thought and a simple, open, straightforward approach. No, we’re not afraid to tell you when something won’t work. Yes, we will always come up with the answer that’s right for you today and tomorrow.

We believe in enhancing personal productivity and supporting corporate growth. Our solutions help clients achieve higher targets and attain better results.