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About us

Welcome to MJF Records Management

We provide secure document storage and records management services – helping you mitigate risk and find peace of mind.

Proud to be one of the largest independent service providers in the UK, our number one priority is always the security and safety of documents and information. That’s why we invest in state-of-the-art cloud technology, as well as maximum security facilities, all owned freehold.

Part of the MJF Group of companies – privately owned by the same family for over 85 years – we believe in working in partnership with our clients to add value while providing the best level of service possible.

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Over 20 million valuable items of information in safe storage

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23m high state-of-the-art, purpose built facilities

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Over 85 years of experience, innovation and investment in the latest technologies

Why MJF Records Management?

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Always secure

Security is at our core – facilities with the highest levels of protection, secure vaults and tracked vehicles – ensuring your records are kept out of harm’s way from every imaginable threat.

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Always in control

Every document tracked, visible through an intuitive portal. Your information is always available whenever you need it.

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Always available

Bespoke 2 hour delivery service, scan on demand, next day or delivery to home for hybrid workers. We go the extra mile to provide you with what you need in a way that makes sense to you.

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Our services

We develop our services around your requirements – you are not just a number. We put in place the resources, technologies and processes to ensure we deliver on time, everytime.

Project Management

  • All boxes received are processed within 4 hours of arrival
  • Multiple daily deliveries from 6am to 9pm
  • On site team, to deliver projects on your premises.
  • Complex data capture exercise available
  • Three scan verification process confirming box, file and unique ID

Corrective Measures

  • Unsurpassed experience of major (1,000,000 files) data capturing projects
  • Dedicated data capture team
  • Bespoke programmes built around your requirements
  • Multiple barcode capture available
  • Exception reporting and data cleansing

Saving Money

  • We are focussed on saving you money
  • Intuitive client portal, helping your staff make quick decisions
  • Fleet fully maintained by one of UK’s largest leasing companies
  • Scan on Demand for fast and efficient delivery of files within hours
  • Services built to dovetail into your business
  • Focussed on value, not shareholder profits

Our facilities

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Our Mega Centres are strategically situated to cover the country, some only 25 minutes from the city

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Unsurpassed security and fire protection delivered 24/7

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Our senior team have over 100 years experience with MJF Records Management

Security

Security

  • Site and building security paramount
  • Security steel fencing and cantilever gates State of the art 360° external and internal digital CCTV
  • Continuous wire and wire free monitoring of systems
  • Direct link to emergency services through Red-care and 4G
  • All installations to NACOSS/BS5750 ISO standards, in compliance with PD6662.2004 and BSI DD243.2004
  • All our staff are hand-picked, screened and DBS checked
  • All staff are full time employed
London Mega Centres

London Mega Centres

  • Latest facility built in 2017
  • State of the art, 23 metres high
  • Over 1.5 million box spaces
  • High level security
  • NFPA sprinkler systems
  • VESDA systems
  • Environmental delivery through Biomass and Solar
  • Scan on demand bureau
  • Gas suppressed vault
UK Mega Centres

UK Mega Centres

  • All premises are owned freehold
  • Unsurpassed fire protection and security
  • Huge secure gas protected vaults
  • Environmental initiatives to reduce carbon footprint
  • Close to major motorways ensuring fast delivery
  • Multiple scan on demand bureaus
Ultimate Protection

Ultimate protection

Our locations feature the very latest in detection, security and surveillance technologies – including NEPA Sprinkler Systems, VESDA security systems and passive deception systems for all vault areas.

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O’Neil Technology

Our O’neil cloud platform delivers the highest levels of data security available. An intuitive client portal provides bespoke reporting, enabling you to access and control your records at any time of day. Accessed via the web, oneilOrder always has you covered whatever your demands. It ensures the highest security and flexible access possible.

Our commitments

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Quality

  • ISO 27001:2013 – Information Security
  • ISO 9001 - Quality
  • ISO 45001 – Health and Safety
  • ISO 14001 – Environment
  • Payment Card Industry (PCI), Data Security Standard
  • Staff vetted to restricted levels in line with HM Government including DBS
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Environmental

  • Hi-tech LED lighting system with absence detection and daylight saving controls
  • Significant additional carbon and energy savings
  • State of the art biomass boiler reduces carbon footprint by over 20%
  • Warehouse heated by Biomass waste product
  • Extensive rooftop solar panels delivering power into the grid
  • Electric fleet on the way

Let's talk

08000 448 115
rm@mjf.co.uk

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